You Run Programs That Change Lives. We Handle the Rest.
Helmspot is one system for your entire organization — trainees, staff, assets, finances, and donor reporting. No more spreadsheets. No more guesswork.
You shouldn't need 10 tools
to run one organization.
Helmspot brings your trainees, your assets, your finances, and your reports into one system — organized into four hubs you can adopt at your own pace.
The People Hub
Identity, Learning, Recruitment & Career
Centralized digital identity and biometric profiles.
Private social network for internal community.
Full LMS for course delivery and certification.
Recruitment, admissions, and onboarding portal.
Tracer studies tracking graduate employment outcomes.
Stop spending your nights
building donor reports.
You shouldn't have to choose between running your programs and proving they work. Helmspot connects the dots automatically — so when a donor asks for numbers, they're already there.
Your donor asks how many students attended this month. You already know.
No more calling site managers. No more counting sign-in sheets. When a trainee walks through the gate, their attendance is recorded and your donor report updates on its own.
Access
Asset Hub
Insights
Intelligence Hub
A trainee finishes their course. You can show the donor exactly where they are now.
Graduation isn't the end of the story — it's the beginning. Helmspot tracks whether your trainees actually find work, so you can prove your programs change lives.
Learn
People Hub
ID
People Hub
Career
People Hub
A grant is disbursed. The trainee, the donor, and your team all know instantly.
No one should wonder whether funds reached the right person. When money moves, everyone who needs to know finds out — by text, email, and in the system.
Grant
Finance Hub
Engage
People Hub
Notify
Intelligence Hub
Meet the apps.
18 apps · 4 hubs
One app for every
part of your work.
Each app solves one problem well. Together, they run your entire organization. Click any app to learn more.
Simple pricing that grows with you.
Start with what you need. Upgrade when you're ready. Pricing details revealed at launch — join the waitlist for early-access rates.
Per App
per user / month / app
Only need one or two apps? Pick exactly what you need — nothing more.
- Choose any individual app
- Helmspot ID included
- Up to 100 users
- Email support
- Data export (CSV, PDF)
Modular
per user / month / hub
Start with just the hubs you need. Add more as your organization grows.
Everything in Per App, plus:
- Choose 1 or more hubs
- All apps within selected hubs
- Up to 500 users
- Priority email support
- Data export (CSV, PDF)
Helmspot One
per user / month
Every app. Every hub. One subscription. The simplest way to run your entire organization.
Everything in Modular, plus:
- All 4 hubs, all 18 apps
- Unlimited users
- Cross-hub data flows
- Real-time donor dashboards
- Priority support
- Custom branding
- API access
Enterprise
tailored to your org
For large organizations that need dedicated infrastructure, hardware, and managed reporting.
Everything in Helmspot One, plus:
- Dedicated infrastructure
- HaaS hardware bundles (biometrics, tablets, gates)
- Managed M&E reporting
- On-site setup and training
- SLA-backed uptime guarantee
- Dedicated account manager
Join the waitlist
Be among the first to transform how you operate.
We're onboarding a small group of founding organizations before public launch. Secure your spot and help shape the platform.
- Early-access pricing locked in before public launch
- Private product demo with the founding team
- Direct input on features and roadmap priorities
- First to migrate when the platform goes live
No payment required. No spam. Unsubscribe anytime.
Request early access
Fill in your details and we'll be in touch.
FROM
One platform to replace the patchwork.
Helmspot is a unified enterprise suite that brings identity, learning, finance, assets, and intelligence under one roof — purpose-built for TVET centers, training organizations, and institutions that need to operate at scale with full accountability.
No more stitching together disconnected tools. No more manual reporting. One platform, every operation, fully connected.
Visit about.opengates.appBuilt for real operations
Designed for organizations that manage people, assets, budgets, and accountability — not just spreadsheets.
Shaped by practitioners
Every feature built alongside the organizations that use it. Not theory — lived experience.
Scales with you
From a single center to a multi-site network. Start small, grow without switching platforms.